CS&PF AGM 9^th March

Saturday 9th of  March 2024 at 1300 hours (1pm)
Leas Cliff Hall, The Leas, Folkestone
CT20 2DZ

1. Apologies for absence
2. Minutes of the 2023 AGM
3. Matters Arising     
4. President's Report 
5. The Chairman's Report
6. The Hon. Secretary's Report
7. The Hon. Treasurer's Report
8. The Observer Liaison Report
9. Tenders Sub-Committee Report
10. Election of Officers
11. Elections of Committee
12. Motions
13. Any other business

Nominations for Officer and Committee positions

(in alphabetical order)

Vice-Chairman

Simon Ellis       Proposer Katherine Batts.  Seconder Tony Kenyon

Treasurer

Katherine Batts           Proposer Simon Ellis. Seconder Paul Foreman

Committee

(Members present at the AGM should vote for five nominees)

Nick Adams                 Proposer Michael Ball            Seconder Simon Ellis

Jim Boucher                Proposer Kathy Batts              Seconder  Kevin

Cliff Golding                Proposer Kevin Murphy          Seconder Kathy Batts

Lee Johnson                 Proposer Kevin Murphy          Seconder Kathy Batts

Steve Stievenart          Proposer Simon Ellis               Seconder Kathy Batts

Marcus Teixeira           Proposer  Deborah Vine         Seconder Stuart Bowman 

Motions

FEES

CURRENT RULING

All fees are paid in £ sterling. All payments by cheque or draft should be made out to “CS&PF” or Channel Swimming & Piloting Federation. All fees come into effect on 1 January 2024. Please note that CS&PF registration and swim fees are a separate item to your pilot fees.

CS&PF Fees

2024 Administration Fees, payable with all swim applications

Administration fees cover the costs of running CS&PF office and general CS&PF expenses.

Applications submitted to the CS&PF Office before the deadline of 30 April will be charged adiscounted administration fee of:

Solo  --  £145

Relay -- £180

Applications received, by the CS&PF Office after 30 April will be deemed to have exceeded the time allowed for postage and will be charged a full fee of:

Solo --  £170

Relay --  £220

2024 Swim Fees, payable with all swim applications

Swim fees cover the cost of observer expenses and CS&PF Swim liaison officer. 

1-way attempt    £160.00

2-way attempt    £360.00

3-way attempt    £450.00

Swims/ crossings greater than 3-way, or for other swim courses not by the “direct route” are to be determined by the General Committee on their merits and the duties of the observer. Fees for extraordinary swims not covered above to be by negotiation.

2024 Membership Fees

Annual membership: £20 

New membership will run from the acceptance date of membership to 31st December 2024. All 2024 members are entitled to a vote at the 2024 CS&PF AGM. Every swimmer is required to become and remain a member from no later than registration of a swim until after the swim has been completed at the earliest. New membership will run from the acceptance date of membership to 31st December in the year of the swim, all members from the previous year are entitled to a vote at the CS&PF AGM in the immediately following year.

Ten year individual membership: £160

Summary of Registration:

The 2024 CS&PF administration and swim fees for a 1-way SOLO swim are:

Administration: £145 (£170 if posted after 30 April) plus

Swim Fee: £160 plus

Annual membership: £20 

Total fees for 2024: £325 (£350 if posted after 30 April), including annual membership.

The 2024 CS&PF administration and swim fees for a 1-way, 6-person RELAY swim are:

Administration: £180 (£220 if posted after 30 April) plus

Swim Fee: £160 plus

Annual membership: 6 x £20 = £120.

Total fees for 2024: £460, (£500 if posted after 30 April). The exact total depends on the number of swimmers in a relay.

Substitute with the Following :

All fees are paid in £ sterling. All payments by cheque or draft should be made out to “CS&PF”; or Channel Swimming & Piloting Federation. All fees come into effect on 1 January 2025. Please note that CS&PF registration and swim fees are a separate item to your pilot fees.

CS&PF Fees

2025 Administration Fees, payable with all swim applications

Administration fees cover the costs of running CS&PF office and general CS&PF expenses.

Applications submitted to the CS&PF Office before the deadline of 30th April will be charged a discounted administration fee of:

Solo  --  £170

Relay -- £210

Applications received, by the CS&PF Office after 30th April will be deemed to have exceeded the time

allowed for postage and will be charged a full fee of:

Solo --  £195

Relay --  £235

2025 Swim Fees, payable with all swim applications

Swim fees cover the cost of observer expenses and CS&PF swim liaison officer. 

1-way attempt    £200.00

2-way attempt    £400.00

3-way attempt    £450.00

Swims/ crossings greater than 3-way, or for other swim courses not by the “direct route” are to be determined by the General Committee on their merits and the duties of the observer. Fees for

extraordinary swims not covered above to be by negotiation.

2025 Membership Fees

Annual membership: £30 

New membership will run from the acceptance date of membership to 31st December 2025. All 2025 members are entitled to a vote at the 2025 CS&PF AGM. Every swimmer is required to become and remain a member from no later than registration of a swim until after the swim has been completed at the earliest. New membership will run from the acceptance date of membership to 31st December in the year of the swim All members from the previous year are entitled to a vote at the CS&PF AGM in the immediately following year.

Ten year individual membership: £160

Associate Membership £20

Summary of Registration:

The 2025 CS&PF administration and swim fees for a 1-way SOLO swim are:

Administration: £170 (£195 if posted after 30th April) plus

Swim Fee: £200 plus

Annual membership: £30 

Total fees for 2025: £400 (£425 if posted after 30th April), including annual membership.

The 2025 CS&PF administration and swim fees for a 1-way, 6-person RELAY swim are:

Administration: £210 (£235 if posted after 30 April) plus

Swim Fee: £200 plus

Annual membership: 6 x £30 = £180.

COMMITTEE MEMBERSHIPS

Proposed addition to rules:

Proposer Mike Oram Seconder Angela Oram

With reference to CS&PF rules 3 membership.

(additional motion to be added prior to the existing wording shown below reference Honorary Memberships.

Motion wording:

All serving CS&PF committee officers and members will be made Honorary Members (with the power to vote) for the years in which they are serving on the CS&PF committee.

Original wording

Registered Pilots will be made Honorary members (with power to vote) for the years in which they are recognised, registered and escorting crossings.

Pilots wishing to be recognised by the Federation may apply to the committee submitting their details, experience and qualifications. Final acceptance shall be subject to recognition by the Federation Committee. On acceptance they will be added to the “Recognised Pilots” list for working with the active the active escort boat crews. Pilot additiona to the recognised Pilot list is to be in order of the date of recognition by the committee. The Pilot list shall be available from the CS&PF office upon request.

Observers will be made honorary members (with power to vote) for the years in which they carry out one or more formally observed swim attempts on behalf of the Federation.

Honorary life members can be nominated by the committee or a CS&PF members and a vote taken at the Annual General Meeting. If accepted they will have full voting powers.

SWIMSUITS

Proposed addition to rules

Proposer: Kevin Murphy        Seconder : Eddie Spelling

Standard Swimsuit clarification -- Current rule:

Permitted swimwear:

No swimmer in a standard attempt to swim the Channel shall be permitted to use or wear any device or swimsuit that may aid his/her speed, buoyancy, heat retention or endurance (such as wetsuit, webbed gloves, paddles, fins etc.) The swimmer is permitted to grease the body before a swim, use goggle and one hat. Nose clips and earplugs are permitted. Any kind of tapeon the body is not permitted unless approved by the committee in advance and clarified by the observer.

Addition to rules:

Textile traditional swimming trunks or jammers from the waist to knee (men) made of knitted (not woven) materials, with sewn (not bonded or taped) seams and without hydrophobic coating.

Textile traditional female costume or extending shoulders to knees (women) made of knitted (not woven) materials with sewn (not bonded or taped) seams and without hydrophobic coating

Gender:

This is determined by swimmer identifying as male/female/other as shown on passport or official documentation.

Previous swims up to and including 2023:

They will continue to be recognised where they complied with the CS&PF rules in force at the time of the swim.

SWIMSUITS

Proposed addition to rules:

Proposer Michael Oram         Seconder Angela Oram

STANDARD SWIM SUIT CLARIFICATION

OBSERVER’S LOG

Proposed addition to rules:

Proposer Simon Ellis  Seconder Eddie Spelling

Observer’s log: For a swim to be ratified an ‘Observer’s Boat Log’ is required.

The pilot should provide this log and give it to the observer at the swim completion and be submitted for ratification

The log can be in the form of the sample available, or one that has been approved by the CS&PF for ratification purposes

WINTER SWIM ASSESSMENTS

Proposed addition to rules:

Proposed by Simon Ellis         Seconder Tony Kenyon

If a swim is registered to take place between 1 November and 30 April, the qualifying temperature for an assessment swim will be 12c or less.

POLICIES AND PROCEDURES

Proposed addition to rules:

Proposed by Tony Kenyon     Seconder Marcus Teixeira

Policies & Procedures

The Committee recognises the importance of continuous improvement
and acknowledging changes in society. To address the expectations of
the membership there is a desire to formalise how the CS&PF
organisation operates. To achieve this Policies & Procedures are being
written.

It is proposed that the full committee has the authority to review,
approve and implement policies and procedures. This will enhance the
operation of the organisation and the ability to serve the membership
in a professional manner.

All approved Policies and Procedures will be available on the website.
Recently three documents have been prepared that cover the requirements for Pilots, property of the CS&PF and how complaints
are dealt with. It is intended to gradually introduce additional
documents that will deal with topics including GDPR; H&S; Social
Media; Administration; Bullying; Swimmers; Support Teams; Escort
Vessels and Observers. We believe that this is best practice and
shows our commitment to a continuing improvement intent for the
CS&PF.