CS&PF Office role is open to tender. Please read more for details...

The CS&PF Office role for the period January 1st 2021 to December 31st 2022 is being put out to tender.

A summary of the role and the required & desired skills are listed below. Please see the attached job specification for the full details.

If you feel that the criteria is within your abilities and wish to place a tender for this position please contact Deirdre Ward (deirdre.ward@gmail.com).

The closing date for the tender for the role is 31 August 2020

The CS&PF Committee will review tenders & make a decision by mid-October 2020

CS&PF Office Job Specification - Click here for full details

List of Summary of Duties

• Swim applications processing: invite emails, processing of Pilots swim lists, swimmer’s registrations, processing memberships, assessment swims, medicals and payments
• Monitoring of swims from observer reports and recording of swim attempts
• Processing of observer reports: Receiving scanned observer reports from the OL, basic data checks, uploading to the CS&PF database, data entry
• Routine payments (observer payments and swim refunds) by bank transfer
• Ratifications administration: Inviting Committee members, and committee selected members, to ratify reports and monitoring ratification
• Certificates: Printing, preparation and/or posting as required
• Maintenance of swims, swimmers and payments data via the CS&PF online system
• Answering or referring e-mails and inquiries sent to the CS&PF office
• The definition of the office duties and office parameters are covered in detail by other CS&PF documentation which will be provided on request

List of Required Skills

• Proven administrative experience
• IT literate and can access and operate a web-based system

List of Desirable Skills

• Previous experience of administration
• Good attention to detail
• Good communication skills
• Continuous improvement mindset
• Ability to extend after negotiation any reasonable increase range of services requested by the CS&PF, both by volume and type